Using iFolder to protect data of various programs

Existing data
a. Open ‘My Documents’ folder
b. Open the new iFolder short cut on the desktop
c. Drag and drop important files from ‘My Documents’ to “Protected”
d. Update Desktop shortcuts to reflect the new location.
e. To quickly find this new protected folder from any program, browse to your desktop and double click on the yellow ifolder icon.

"My Documents” (this will vary with different versions of Windows)
a. Right click on “My Documents” on desktop > properties
b. Select ‘move’ and browse to desktop to find iFolder shortcut

Internet Explorer Favorites
a. Download the freeware version of TweakUI from the CNET* Web site. This program is used to change the location of your Favorites.
b. Locate TWEAKUI.EXE and extract the files to a directory on your hard drive. Make a note of this location.
c. Go to the directory where you extracted TWEAKUI.EXE > right-click TWEAKUI.INF, and then click Install.
d. Go to the Control Panel and click TweakUI.
e. Click the My Computer tab.
f. From the Special Folders drop-down box, select Favorites.
g. Take note of the location of your Favorites directory and then go to Windows Explorer and copy the Favorites directory into your ‘Protected’ directory.
h. Change the location of the Favorites directory in TweakUI to the location of your ‘Protected’ directory.

QuickBook
a. Create a folder in “Protected” called qbook
b. Locate your existing quickbook file by opening quickbook, select > file > open company. This will display a dialog box which will have the file name you are using as well as the directory and drive location. Remember this file name and location and close quickbook.
c. Find this file through My Computer and move it to the new folder ‘qbook’ just created in “Protected”.
d. Open quickbook. It will not find your file and will give you a dialog box to navigate to it’s new location. Once you open the file from the new location, it will find it later.
e. Don’t forget to create a subfolder called ‘qbook\backup’ for performing backups when reminded by quickbooks and storing them in this folder which is also protected by iFolder.

MYOB
a. Use the same instructions as quickbook

Peachtree
a. Open “c:\windows\pcw80.ini” and find DATAPATH=statement.
b. Move the identified folder and contents to your \Protected\ folder.
c. Change the DATAPATH= (new location). Save and close pcw80.ini
d. The pcw80.ini file name may vary on Peachtree versions. (pcw80, paw80, pfa80, ptfirst7, paw7)

Quicken
a. The name of the files should be identified in the blue title bar of Quicken.
b. Quicken consists of 4-6 files with extension starting with a ‘Q’
c. Make a backup and close Quicken.
d. Move the files from the Quicken program directory to ‘c:\My Documents\ Protected \quicken’
e. Open quicken. It will not find your file and will give you a dialog box to navigate to it’s new location. Once you open the file from the new location, it will find it later.

Outlook (not recommended)
a. Create a folder in “Protected” called email.
b. Outlook uses a file with a ‘pst’ extension. It can be found by searching for Outlook.pst Or it may have your login name. Shutdown Outlook and move the file to ‘c:\My Documents\Protected\email’
c. Start Outlook and navigate to find the pst file.

Outlook Express
a. Create a folder in “Protected” called email.
b. Tools > Options > Maintenance > Store Folder
c. Click ‘Change’ and browse to ‘c:\My Documents\Protected\email’

Palm
a. Create a folder in “Protected” called palm.
b. Tools > Options > Data Directory
c. Browse to ‘c:\My Documents\Protected\palm’

Netscape
a. Create a folder in “Protected” called netscape
b. Edit > Preferences > Mail Servers > Local Mail Directories
c. Choose > browse to ‘c:\My Documents\Protected\netscape’

Word
a. Tools > Options > File Locations Tab
b. Select Documents > Modify
c. Navigate to ‘\My Documents\Protected’
d. Select Save tab > Check 'Always create backup copy'
e. Click ‘OK’ > ‘OK’

Excel
a. Tools > Options > General Tab
b. Modify ‘Default file Location’ box to read ‘c:\My Documents\Protected’
c. Click ‘OK’

Access
a. Tools > Options > General Tab > Default Database Folder
b. Modify ‘Default Database Folder’ box to read ‘c:\My Documents\Protected’
c. Click ‘OK’

PowerPoint
a. Tools > Options > Save Tab
b. Modify ‘Default file Location’ box to read ‘c:\My Documents\Protected’
c. Click ‘OK’

If iFolder doesn’t support collaboration, how do I use QuickBook (or any other program) at the office and at home? Use this routine:
a. Office computer is turned on > connect to Internet > iFolder synchronizes > disconnect from Internet (if on dial-up)
a. Daily work using data protected by iFolder. (QuickBook)
b. Connect to Internet > iFolder synchronizes > disconnect from Internet > turn off PC
c. After business hours (in other words – after office computer synchronizes at the end of the day.) > Home computer is turned on > connect to Internet > iFolder synchronizes > disconnect from Internet (if on dial-up)
d. Evening work using data protected by iFolder. (Quickbook)
e. Connect to Internet > iFolder synchronizes > disconnect from Internet > turn off PC
f. Repeat each day.
g. The office should perform this routine every day, even if no work is done at home to create a habit. The synchronization at home is only necessary if work is to be done at home.

How do I change the protected folder?
a. Double click the yellow folder in the system tray.
b. Select ‘File’ > ‘Set Folder Location’
c. This will log out of iFolder.
d. A warning dialog will appear with a ‘browse’ button to select the folder to be ‘Protected’ by iFolder.

*** Remember to perform regular backups of your databases and financial data for point in time restoration in the event of data corruption.